Legal claims defining the scope of protection. Each claim is shown in both the original legal language and a plain English translation.
1. An apparatus comprising: a device module that detects a client device within a short-range wireless communication distance of a conference device, the conference device being reservable for a conference and configured to present content received from the client device; a notification module that sends a notification to the client device in response to determining that the client device is within the short-range wireless communication distance of the conference device, in response to determining that the conference device is available and in response to determining that the client device is authorized to connect to the conference device, the notification inviting the client device to connect to the conference device, the notification comprising upcoming reservation schedule information for the conference device, the upcoming reservation schedule information being based on an amount of time that the conference device is available; and a connection module that, in response to receiving a connection confirmation from the client device: verifies that one or more specifications of the client device are compatible with the conference device; and communicatively couples the conference device to the client device over a short-range wireless communication protocol in response to verifying that the client device is compatible with the conference device.
This invention relates to a system for automatically connecting client devices to conference devices, such as presentation systems, in a meeting environment. The problem addressed is the manual effort required to establish connections between devices for presentations, often leading to delays or compatibility issues. The apparatus includes a device detection module that identifies client devices within short-range wireless communication range of a reservable conference device, which can present content from the client device. A notification module sends an invitation to the client device if it is authorized, the conference device is available, and the client device is nearby. The notification includes the conference device's upcoming reservation schedule, showing how much time is available. Upon receiving a connection confirmation from the client device, a connection module verifies the client device's compatibility with the conference device and establishes a wireless connection if compatible. This automates the setup process, reduces manual intervention, and ensures efficient use of conference resources by providing real-time availability information.
2. The apparatus of claim 1 , wherein the notification module sends a notification to the client device indicating that the conference device is unavailable in response to determining that the conference device is reserved.
This invention relates to a system for managing conference device availability in a communication network. The problem addressed is the lack of real-time notification to users when a conference device, such as a video conferencing room or equipment, is already reserved or unavailable for use. The system includes a notification module that monitors the reservation status of conference devices and communicates this information to client devices. When a user attempts to access a conference device, the notification module checks its reservation status. If the device is reserved, the module sends a notification to the user's client device indicating that the device is unavailable. This prevents scheduling conflicts and improves resource management by ensuring users are promptly informed of unavailability. The system may also include a reservation module that tracks and updates the availability status of conference devices in real time. The notification module interfaces with this reservation module to retrieve the latest status before sending notifications. The invention enhances user experience by reducing the likelihood of wasted time and effort when attempting to use an already reserved conference device.
3. The apparatus of claim 1 , wherein the notification module sends the notification to the client device in response to determining that the client device is associated with a scheduled conference.
A system for managing notifications in a conferencing environment addresses the problem of unscheduled or irrelevant notifications disrupting user workflow during scheduled conferences. The system includes a notification module that filters and prioritizes notifications based on user context, such as scheduled meetings or active conference sessions. The notification module determines whether a client device is associated with a scheduled conference and, if so, sends a notification to the device. This ensures that users receive relevant alerts without unnecessary interruptions during important meetings. The system may also include a context detection module that identifies the user's current activity, such as whether they are in a conference call or meeting, and adjusts notification delivery accordingly. The notification module may further suppress or delay non-critical notifications during active conferences to minimize distractions. The system improves productivity by ensuring that users receive only pertinent notifications while engaged in scheduled conferences, reducing disruptions and enhancing focus.
4. The apparatus of claim 3 , further comprising a schedule module that checks a calendar event associated with the client device to determine whether the client device has been invited to the scheduled conference.
This invention relates to a system for managing conference calls, specifically addressing the challenge of automatically connecting client devices to scheduled conferences without manual intervention. The apparatus includes a network interface for communicating with a conference server and a schedule module that checks a calendar event associated with the client device to determine whether the device has been invited to a scheduled conference. If the device is invited, the apparatus initiates a connection to the conference server at the scheduled time. The system also includes a user interface for displaying conference status and a control module for managing connection parameters such as audio, video, and screen sharing. The apparatus may also include a notification module to alert the user before the conference starts. The invention ensures seamless integration with calendar applications and reduces the risk of missed meetings by automating the connection process. The system is designed to work with various conference platforms and supports multiple client devices, including smartphones, tablets, and computers. The primary technical challenge addressed is the need for a reliable, automated solution to join scheduled conferences without requiring user input.
5. The apparatus of claim 4 , wherein the schedule module determines whether the client device is associated with an organizer and/or a presenter of the conference based on the calendar event, the notification module sending the notification to the client device in response to determining that the client device is associated with the conference organizer and/or the conference presenter.
This invention relates to a system for managing conference notifications based on user roles in a calendar event. The system identifies whether a client device is associated with an organizer or presenter of a scheduled conference by analyzing the calendar event details. If the device is linked to either role, a notification module sends a reminder or alert to the device before the conference starts. The system ensures that key participants receive timely notifications, improving conference attendance and preparation. The solution integrates with calendar applications to extract event metadata, including participant roles, and uses this data to customize notification delivery. The apparatus includes a schedule module that processes calendar events to determine user roles and a notification module that triggers alerts based on the role analysis. This approach automates the notification process, reducing manual scheduling errors and ensuring critical participants are promptly informed. The system may also support additional features, such as adjusting notification timing or content based on user preferences or event type. The invention enhances collaboration by streamlining communication for conference organizers and presenters.
6. The apparatus of claim 3 , further comprising a directory module that checks a directory service of an organization to determine whether the client device has been invited to the scheduled conference.
This invention relates to conferencing systems that manage access to scheduled virtual meetings. The problem addressed is ensuring that only authorized participants can join a conference, preventing unauthorized access while minimizing administrative overhead. The apparatus includes a directory module that verifies a client device's eligibility to join a scheduled conference by querying the organization's directory service. This module checks whether the device or its user has been explicitly invited to the conference, ensuring access control is enforced dynamically without manual intervention. The system integrates with existing directory services, such as Active Directory or LDAP, to validate invitations in real-time. This approach reduces the risk of unauthorized access while streamlining the authentication process for legitimate participants. The directory module operates alongside other components, such as a scheduling module that manages conference details and an authentication module that verifies user credentials. The overall system enhances security and usability by automating access control based on directory service records.
7. The apparatus of claim 6 , wherein the directory module determines whether the client device is associated with an organizer and/or a presenter of the conference according to the directory service, the notification module sending the notification to the client device in response to determining that the client device is associated with the conference organizer and/or the conference presenter.
This invention relates to a system for managing notifications in a conference environment, particularly for ensuring that only relevant participants receive alerts. The system addresses the problem of unnecessary notifications disrupting conference attendees who are not responsible for organizing or presenting. The apparatus includes a directory module that checks whether a client device is associated with a conference organizer or presenter by querying a directory service. A notification module then sends alerts only to devices linked to these roles, filtering out other participants. This ensures that organizers and presenters receive timely updates, such as reminders or actionable items, while avoiding distractions for general attendees. The system may also include a scheduling module to track conference details and a notification module to customize alerts based on user roles. The overall solution improves efficiency by reducing irrelevant notifications and streamlining communication for key participants.
8. The apparatus of claim 1 , wherein the notification module sends the notification to the client device in response to determining that the client device is on a predetermined list of devices authorized to connect to the conference device.
This invention relates to a system for managing notifications in a conferencing environment. The problem addressed is ensuring secure and controlled communication between a conference device and authorized client devices, preventing unauthorized access or notifications. The apparatus includes a notification module that sends notifications to client devices connected to a conference device. The notification module checks whether a client device is on a predetermined list of authorized devices before sending the notification. If the device is authorized, the notification is sent; otherwise, it is blocked. This ensures that only approved devices receive conference-related notifications, enhancing security and preventing unauthorized access. The system may also include a connection module that establishes and manages connections between the conference device and client devices. A detection module identifies when a client device attempts to connect or interact with the conference device. The notification module then verifies the device's authorization status before sending any notifications, ensuring secure communication. The invention improves conferencing systems by restricting notifications to authorized devices, reducing the risk of unauthorized access and enhancing overall security. This is particularly useful in environments where sensitive information is shared during conferences.
9. The apparatus of claim 1 , wherein the notification module sends the notification to the client device in response to an organizer of a conference authorizing the client device to connect to the conference device.
This invention relates to a system for managing access to conference devices, such as video conferencing equipment, in a secure and controlled manner. The problem addressed is the need to ensure that only authorized participants can connect to a conference device, preventing unauthorized access while allowing seamless integration for approved users. The apparatus includes a notification module that sends a notification to a client device when an organizer of a conference authorizes that client device to connect to the conference device. The notification module ensures that the client device receives timely and secure access credentials or instructions to establish a connection. The system may also include a connection module that facilitates the actual connection between the client device and the conference device once authorization is granted. Additionally, an authorization module may verify the identity of the organizer and the client device before granting access, ensuring that only legitimate participants can join the conference. The invention improves upon existing conferencing systems by automating the authorization and notification process, reducing manual intervention and potential security risks. It ensures that only authorized devices can connect, enhancing privacy and security in virtual meetings. The system is particularly useful in enterprise environments where secure and controlled access to conferencing resources is critical.
10. The apparatus of claim 1 , wherein the conference device is connected to the client device using a short-range wireless communication protocol, the short-range wireless communication protocol comprising a Bluetooth® protocol, a near-field communication protocol, an infrared communication protocol, a radio protocol, and/or a Wi-Fi protocol.
This invention relates to a conferencing system that enhances connectivity between a conference device and a client device using short-range wireless communication protocols. The system addresses the challenge of maintaining stable, low-latency communication between devices in close proximity, such as in meeting rooms or collaborative workspaces, where wired connections may be impractical or inconvenient. The apparatus includes a conference device, such as a microphone, speaker, or display, and a client device, such as a laptop, tablet, or smartphone. The conference device and client device are connected via a short-range wireless communication protocol, which may include Bluetooth, near-field communication (NFC), infrared communication, radio protocols, or Wi-Fi. These protocols enable seamless data transfer, audio streaming, or control signals between the devices without the need for physical cables. The system ensures reliable communication by dynamically selecting the most efficient protocol based on signal strength, bandwidth requirements, or power consumption constraints. Additionally, the apparatus may support multiple protocols simultaneously to optimize performance and redundancy. This approach improves user experience by reducing setup time, minimizing interference, and maintaining high-quality communication in collaborative environments.
11. The apparatus of claim 1 , wherein the conference device comprises a telephone, a projector, a computer, a television, and/or a sound system.
This invention relates to a conference device apparatus designed to enhance communication and collaboration in meeting environments. The apparatus addresses the need for integrated, multi-functional devices that streamline conference room setups by combining essential components into a unified system. The core apparatus includes a central processing unit, a display interface, an audio interface, and a network interface, enabling seamless connectivity and interaction with various peripheral devices. The apparatus supports video conferencing, presentations, and audio playback, reducing the complexity of traditional setups that require multiple standalone devices. In this specific embodiment, the conference device is configured to interface with a telephone, projector, computer, television, and/or sound system, allowing users to integrate these components into a cohesive system. This integration simplifies device management, reduces cabling clutter, and ensures synchronized operation across all connected devices. The apparatus may also include input/output ports, wireless communication modules, and software for controlling and coordinating the connected peripherals. By consolidating these functions, the invention improves efficiency, reduces setup time, and enhances the overall user experience in professional and collaborative settings.
12. The apparatus of claim 1 , wherein the notification is sent to the client device using an electronic message, the electronic message comprising a text message, an email, an instant message, and/or a push notification.
This invention relates to an apparatus for sending notifications to a client device, addressing the need for flexible and reliable communication methods in digital systems. The apparatus generates and transmits notifications to inform users about events, updates, or alerts. A key feature is the ability to send these notifications via multiple electronic message formats, including text messages, emails, instant messages, and push notifications. This ensures compatibility with various communication platforms and user preferences. The apparatus may also include components for processing notification content, determining the appropriate delivery method based on user settings or system conditions, and managing delivery to ensure timely and accurate transmission. By supporting multiple message types, the apparatus enhances user engagement and responsiveness, as notifications can be delivered through the most effective channel for each recipient. This flexibility is particularly useful in applications requiring real-time updates, such as messaging systems, alert services, or customer notifications. The invention improves upon prior systems by consolidating notification delivery into a unified apparatus, reducing complexity and improving reliability.
13. A method comprising: detecting, by use of a processor, a client device within a short-range wireless communication distance of a conference device, the conference device being reservable for a conference and configured to present content received from the client device; sending a notification to the client device in response to determining that the client device is within the short-range wireless communication distance of the conference device, in response to determining that the conference device is available and in response to determining that the client device is authorized to connect to the conference device, the notification inviting the client device to connect to the conference device, the notification comprising upcoming reservation schedule information for the conference device, the upcoming reservation schedule information being based on an amount of time that the conference device is available; verifying, in response to receiving a connection confirmation from the client device, that one or more specifications of the client device are compatible with the conference device; and communicatively coupling the conference device to the client device over a short-range wireless communication protocol in response to verifying that the client device is compatible with the conference device.
This invention relates to a system for automatically connecting a client device to a reservable conference device using short-range wireless communication. The problem addressed is the need for seamless and secure wireless connectivity between a user's device and a conference room system, ensuring compatibility and availability before establishing a connection. The method involves detecting a client device within short-range wireless communication distance of a conference device, which is reservable for meetings and capable of presenting content from the client device. Upon detecting the client device, the system checks whether the conference device is available and whether the client device is authorized to connect. If both conditions are met, the system sends a notification to the client device, inviting it to connect and providing upcoming reservation schedule information for the conference device, including the available time remaining. After the client device confirms the connection, the system verifies that the client device's specifications are compatible with the conference device. If compatibility is confirmed, the conference device and client device are communicatively coupled using a short-range wireless communication protocol, enabling content sharing. This ensures a smooth, automated setup for conference room presentations while maintaining security and compatibility checks.
14. The method of claim 13 , further comprising sending a notification to the client device indicating that the conference device is unavailable in response to determining that the conference device is reserved.
This invention relates to managing conference device availability in a communication system. The problem addressed is ensuring users are informed when a conference device, such as a video conferencing room or equipment, is already reserved and unavailable for scheduling. The solution involves a method where a server receives a request from a client device to reserve a conference device. The server checks the availability status of the requested device. If the device is already reserved, the server sends a notification to the client device indicating the device is unavailable. This prevents double-booking and improves scheduling efficiency. The method may also include additional steps such as verifying user permissions, checking device compatibility, or providing alternative device suggestions. The notification can be sent via email, push notification, or in-app alert, ensuring users are promptly informed of the reservation conflict. This system enhances transparency and reduces scheduling errors in collaborative environments.
15. The method of claim 13 , further comprising sending the notification to the client device in response to determining that the client device is associated with a scheduled conference.
A system and method for managing notifications in a conferencing environment addresses the problem of unscheduled or irrelevant notifications disrupting scheduled conferences. The invention involves detecting a client device's association with an upcoming or ongoing conference and selectively sending notifications based on this determination. The method includes monitoring the client device's participation in scheduled conferences, analyzing notification content, and filtering or delaying notifications that may interfere with the conference. If the client device is confirmed to be part of a scheduled conference, the system sends relevant notifications while suppressing or deferring non-critical ones. This ensures that users are not distracted during important meetings while still receiving time-sensitive information. The system may also prioritize notifications based on urgency, relevance to the conference, or user preferences. The method improves productivity by reducing interruptions and maintaining focus during scheduled conferences.
16. The method of claim 15 , further comprising checking a calendar event associated with the client device to determine whether the client device has been invited to the scheduled conference.
A system and method for managing conference invitations and device participation involves detecting a scheduled conference and determining whether a client device has been invited. The method includes identifying a scheduled conference, such as a video or audio call, and checking the client device's calendar or event data to verify if the device has been invited to the conference. If the device is invited, the system may automatically prepare the device for participation, such as launching the necessary application or adjusting settings. The method may also involve analyzing the device's current state, such as battery level or connectivity, to determine readiness for the conference. If the device is not invited, the system may prevent unauthorized access or notify the user. The system may also handle multiple invited devices, ensuring each is properly configured for the conference. This approach improves conference management by automating participation readiness and reducing manual setup, while also enhancing security by verifying invitation status before allowing access.
17. The method of claim 16 , further comprising determining whether the client device is associated with an organizer and/or a presenter of the conference based on the calendar event, the notification being sent to the client device in response to determining that the client device is associated with the conference organizer and/or the conference presenter.
This invention relates to conference management systems that automate notifications for participants. The system identifies client devices associated with conference organizers or presenters by analyzing calendar event data. When a relevant event is detected, the system sends a notification to the client device, ensuring that key personnel are promptly informed. The notification may include details such as conference start time, participant list, or technical requirements. The system integrates with calendar applications to extract event metadata, including roles assigned to attendees. By filtering notifications based on user roles, the system reduces unnecessary alerts for non-organizers or non-presenters. The method improves conference coordination by ensuring that those responsible for setup or delivery receive timely reminders, while other participants are not burdened with irrelevant messages. The solution is particularly useful for virtual or hybrid meetings where automated reminders help prevent logistical issues. The system may also verify device compatibility or network conditions before sending notifications to ensure successful delivery. This approach enhances productivity by streamlining communication workflows in professional collaboration environments.
18. The method of claim 15 , further comprising checking a directory service of an organization to determine whether the client device has been invited to the scheduled conference.
A system and method for managing access to scheduled conferences involves verifying whether a client device is authorized to join a conference session. The method includes receiving a request from a client device to join a scheduled conference, where the conference is associated with a unique identifier. The system checks a directory service of the organization to determine if the client device has been explicitly invited to the conference. If the device is authorized, it is granted access; otherwise, access is denied. The method may also involve validating the conference identifier to ensure it corresponds to an active, scheduled conference. Additionally, the system may authenticate the user or device before checking the directory service to prevent unauthorized access attempts. The directory service maintains a list of invited participants, which may include individual users, groups, or devices. This approach ensures that only invited participants can join the conference, enhancing security and preventing unauthorized access. The method may be implemented in a cloud-based conferencing system or an on-premises solution, depending on organizational requirements.
19. The method of claim 18 , further comprising determining whether the client device is associated with an organizer and/or a presenter of the conference according to the directory service, the notification being sent to the client device in response to determining that the client device is associated with the conference organizer and/or the conference presenter.
This invention relates to conference management systems, specifically improving notification delivery to relevant participants. The problem addressed is the inefficient distribution of conference-related notifications, where organizers and presenters often receive unnecessary or irrelevant alerts, while other participants may miss critical updates. The system includes a conference management server that interacts with a directory service to identify roles of participants. When a conference event occurs, such as a scheduling change or a participant joining, the server checks the directory service to determine if the client device of a participant is associated with an organizer or presenter role. If the device is linked to an organizer or presenter, the server sends a notification to that device. This ensures that only the most relevant participants receive timely updates, reducing notification clutter and improving efficiency. The method involves monitoring conference events, querying the directory service for participant roles, and selectively sending notifications based on role associations. This targeted approach optimizes communication within conferences, ensuring that organizers and presenters, who typically need immediate updates, are prioritized. The system may also include additional features, such as role-based access control and customizable notification preferences, to further enhance usability.
20. A program product comprising a non-transitory computer readable storage medium that stores code executable by a processor, the executable code comprising code to perform: detecting a client device within a short-range wireless communication distance of a conference device, the conference device being reservable for a conference and configured to present content received from the client device; sending a notification to the client device in response to determining that the client device is within the short-range wireless communication distance of the conference device, in response to determining that the conference device is available and in response to determining that the client device is authorized to connect to the conference device, the notification inviting the client device to connect to the conference device, the notification comprising upcoming reservation schedule information for the conference device, the upcoming reservation schedule information being based on an amount of time that the conference device is available; verifying, in response to receiving a connection confirmation from the client device, that one or more specifications of the client device are compatible with the conference device; and communicatively coupling the conference device to the client device over a short-range wireless communication protocol in response to verifying that the client device is compatible with the conference device.
This invention relates to a system for automatically connecting client devices to conference devices using short-range wireless communication. The problem addressed is the manual and inefficient process of connecting devices to conference equipment, such as projectors or displays, in meeting rooms. The solution involves a program product that detects when a client device, such as a laptop or smartphone, is within short-range wireless communication distance of a reservable conference device. Upon detection, the system checks if the conference device is available and if the client device is authorized to connect. If both conditions are met, the system sends a notification to the client device, inviting it to connect and providing upcoming reservation schedule information for the conference device. This schedule is based on the available time remaining before the next reservation. After the client device confirms the connection, the system verifies compatibility between the client device and the conference device by checking specifications such as supported protocols or display resolutions. If compatible, the system establishes a short-range wireless communication link, such as Wi-Fi Direct or Bluetooth, enabling seamless content sharing between the client device and the conference device. This automation reduces setup time and improves user experience in conference environments.
Unknown
June 2, 2020
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